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Bạn đang tìm kiếm từ khóa SharePoint list task list 2022 được Update vào lúc : 2022-12-25 13:30:00 . Với phương châm chia sẻ Kinh Nghiệm Hướng dẫn trong nội dung bài viết một cách Chi Tiết 2022. Nếu sau khi tìm hiểu thêm Post vẫn ko hiểu thì hoàn toàn có thể lại Comments ở cuối bài để Mình lý giải và hướng dẫn lại nha.
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This is the third part of a four-part series on standardizing your projects with the Free SharePoint Project Management Template from BrightWork. Catch up on the previous articles, which address the project statement and project documentation.
How to Manage Project Tasks on SharePoint [Template Included]
Table of Contents
What is a Project Task?
How to Plan Project Tasks in 7 Steps
1. Define your goal
2. Create subtasks
3. Describe your tasks
4. Look for dependencies
5. Prioritize
6. Group into milestones
7. Get feedback
How to manage project tasks using SharePoint
Add a new task
Create a subtask
Project Timeline
Project Task Tracking
Task Management with BrightWork for SharePoint On-Premises
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With the project statement and project documentation in place, your project has a strong, consistent starting point. Now its time to tackle project tasks, i.e., how you will deliver the goals of the project!
On-demand webinar: 3 Ways to Manage Project Tasks with SharePoint
Project tasks act as a path to the end-point of your project. Unfortunately, with so many competing demands for our time and attention, important tasks can easily fall to the wayside, causing delays.
In this article, Ill suggest a practical approach for managing project tasks using the Free SharePoint Project Management Template from BrightWork.*
Learn more about planning and prioritizing project tasks and how to track tasks in your project site.
Table of Contents
What is a project task?How to plan project tasksHow to manage project tasks using SharePoint
What is a Project Task?
Simply put, tasks are step-by-step instructions for delivering the required outcomes. Without tasks, a project is just a vague idea about a goal.
If you were managing a project to create a new company website, youd start by breaking your goal a new website into a series of steps such as creating a new design, writing content, and sourcing images.
Task management is the process of managing a task from beginning to end, including owner, timeline, budget, priority, and issues.
Tasks can be personal or professional, or delivered by an individual or a team.
Regardless of task type or size, tasks are essential to time-management and efficient ways of working.
Creating a task list brings your workload into one place. This will allow you to prioritize your work so you always know what to do and when. As youll see later on, you can add clear details and relevant files to tasks using software. Easy access to this information will save time and improve collaboration!
How to Plan Project Tasks in 7 Steps
Below is a suggested process for planning your project tasks. Feel không lấy phí to experiment with this approach to suit your team and project!
As mentioned above, a good place to start is with your end-goal and work backward.
Spend around 20 minutes thinking about what is needed to reach your goal. Dont worry too much about the order of the tasks during this brainstorm; the purpose is simply to list as many items as possible.
Next, look your list to identify any large tasks that should be broken down to sub-tasks or even separate tasks.
Write new content for your website is a very broad task, which is too big to tackle effectively. Break the task into subtasks such as:
In this case, the task is still too general and should be broken up into specific areas of the new website, for example, the homepage and the tư vấn page.
A good way to identify if your task should be broken down further is to write 1-2 sentences describing the task. If you need more sentences, you should add subtasks.
Remember tasks are the mechanism for project delivery. To keep everyone on the same page and working in an agreed way, establish a standard approach for task creation with your team.
Some details to consider include:
As youll see below, the task form in the không lấy phí SharePoint Project Management Template makes it easy to input this information and track the progress of tasks.
At this stage, you may not know enough about a task to estimate dates. Use past experiences as a baseline, adding more time for new or unfamiliar tasks. Timings will be reviewed by the team and stakeholders in Step 7.
Using the above information, find tasks that depend on another task.
A good example is the design for the homepage of a new website must be finalized before a developer can build the page. In turn, the marketing team cannot add content to the new page until the developer has completed their task.
Its key to identify what should be handed from one person or team to another area of the project; otherwise, your timelines will be unrealistic.
As tasks become clearer, you can prioritize the order of work to meet deadlines and avoid issues due to task dependencies.
Prioritization requires you to rank project tasks in order of importance or urgency. This will help you to decide what is important and what is urgent (there is a difference!) before adding milestones and creating a timeline.
There are multiple ways to prioritize project tasks such as:
As you identity task priorities, its worth remembering that plans will change. Once the project commences, you will need to be flexible where needed whilst also remaining focused on important tasks.
A milestone is a set of tasks that will deliver a key piece of your project.
Using the example of the website project, the first key milestone may be building the homepage on your demo site using the new design and content. This will give you a better sense of the new website experience and how to proceed with upcoming work.
Milestones are checkpoints in your project, a chance to step back from daily work to focus on the big picture. Milestones are key to project tracking and reporting.
Ask the team and stakeholders for feedback on your proposed task list. Are the estimates accurate? Does each task make sense? Have you missed anything?
Update your tasks as needed.
Armed with your prioritized task list and project milestones, its time to assign tasks and get to work! In the next section, Ill show you how to manage tasks using the không lấy phí SharePoint project management template.
How to manage project tasks using SharePoint
Once you havedownloaded and installed the Free Template, launch your project site.
In this short video, BrightWork CEO Éamonn McGuinness explains how to assign and update tasks using the template. You can also read step-by-step instructions below the video.
Click the tile highlighted below to start assigning tasks to the team.
The không lấy phí template includes a pre-populatedlist of tasks and sub-tasksto help you initiate, plan, work, track, and re-plan your project.
There are two ways to add a task to the list.
Firstly, clicking the Add Task tile above or the Project Tasks link in the Quick Launchopens the task list. Select new task to open the editing dialogue box. Complete the form and save.
Secondly, you can also make bulk edits to the task list, for example, changing the task owner or the status. Open the task list and click edit this list to open the datasheet view.
Next, update the first task you wish to change. Drag these updates down to the relevant task and select stop editing this list to save your edits.
To create a subtask, select edit this list and click on the task to open the editing menu. Select create subtask and add the relevant details.
Click stop editing this list to save the task.
As you can see in the screenshot above, you can add or remove a task to the timeline. The project timeline appears on the project homepage and above the task list.
Its a very useful way to visualize the schedule and ensure a balanced workload amongst your team.
To view the timeline as a Gantt chart, click project schedule on the project homepage.
There are a few ways to track and manage project tasks in your SharePoint site.
Task by Status Chart in a SharePoint project site
Task Management with BrightWork for SharePoint On-Premises
The Free Template is ideal for managing individual projects or light projects that dont need too much process.
That said, the Free Template doesnt include the full task management capabilities of BrightWork for SharePoint On-Premises, for example, Agile Boards.
Using BrightWork for SharePoint On-Premises, you can:
Watch our không lấy phí 20-minute video demo to see how BrightWork can simplify task management, saving you time and headaches!
Image credit
*You will need to be a site collection administrator to implement the steps in this article. The Free Template is used to create and manage individual project sites.
You can create as many sites as you wish with the template; however, the template does not tư vấn cross-project reporting. Learn more about the full BrightWork PPM Solution for SharePoint On-Premises here.
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